Setup out of office in outlook

If you have a signature, you might want to paste it below your message. Note: You can also set different automatic out of office replies for different people. Just click the Rules… button in the bottom-left corner and add a rule for each person or email subject. Then turn on automatic replies, write your message, and click Save.

Enter your email address below to receive your promo code and stay up to date on the latest tech news and updates. Open Outlook and click File in the menu bar. Type in a message.

You can format the text using the tool bar, or cut and paste text you've formatted, including hyperlinked text. The OK button may be missing because of certain screen solution and scaling settings. To resolve this issue, you can adjust the screen resolution and scaling settings, or use a large monitor. Send automatic "Out-of-Office" replies from Outlook for Windows. Automatically reply to email messages without using an Exchange Server account. Table of contents.

Manage email. Next: Organize your inbox. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again. Select Yes when Outlook asks you if you want to apply this rule to all messages. Under What do you want to do with the message, in Step 1: Select action s , select reply using a specific template. Under Step 2: Edit the rule description , click the underlined text for a specific template. Select the template you created above, and then select Open and Next.

By default, Turn on this rule is checked. If you're ready to turn on your out of office reply now, select Finish.

Otherwise, uncheck this box. You can turn the rule on at a later date. Note : In order to have the rule send automatic replies to your email messages while you're gone, you must leave Outlook running. If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps. In the Rules and Alerts dialog box, on the E-mail Rules tab, find the rule you created and check the box to the left of the rule. Then select OK.

If you don't see the Automatic Replies button, follow the steps to use rules to send an out of office message. In the Automatic Replies box, select Send automatic replies. Optionally, set a date range for your automatic replies.

This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually. Note: If you don't see Automatic Replies , use Rules and Alerts to set up your out-of-office message. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only. When Outlook is setup to send automatic replies, you'll see a message under the ribbon with this information.